Built for last-mile delivery operators

The complete system for last-mile driver operations.

Recruitment. CRM. Driver management. Payroll. Four systems most operators run separately, replaced by one — cutting admin time by up to 75%.

Book a demo See the four systems
MK · Milton Keynes LU · Luton BHX · Birmingham

Runs across as many depots as you operate — set up in the platform, not written into code.

Driver pipeline REF VD-0142
AppliedQuick form, 60 seconds
DONE
DocumentsLicence, right to work, DBS
DONE
Contract signedE-signed, no login needed
DONE
Route readyMilton Keynes depot
DONE
Timesheet approvedWeek 23, 5 days
TODAY
Invoices createdProcess Timesheets — client & driver, one click
NEXT
The driver record keeps working long after route ready — every document, timesheet and invoice stays attached to it.
75%

Less admin time, by bringing recruitment, CRM, driver management and payroll into one system instead of four.

4 systems replaced by 1
Documents never chased by email
Payroll run with one click

It's not a recruitment tool. It's the whole operation.

Most delivery operators piece this together from spreadsheets, an inbox, and a folder of scanned documents — with a separate scramble every week to work out who's owed what.

Without Vandello

  • Applications land in an inbox and sit there
  • Documents saved wherever someone last put them
  • Contracts printed, signed, scanned, filed
  • Client invoices built by hand from a timesheet
  • Driver pay worked out and paid manually, one by one

With Vandello

  • Applicants apply and self-serve the rest by link
  • Every document stored against the driver record
  • Contracts sent, signed and filed automatically
  • Client invoices generated straight from approved timesheets
  • Driver self-billing invoices and payment run — one click

Four systems. One platform.

The tools most operators run separately — a recruiter, a spreadsheet, a filing cabinet and a payroll process — working together off one driver record.

01

Recruitment

Turn applicants into route-ready drivers without losing momentum.

  • 60-second quick apply, full form by secure link
  • A live pipeline showing who needs a nudge, a chase or a check
  • No login for applicants — just a link
02

CRM

Every depot, client account and relationship in one view.

  • Multiple depots and client accounts, each with their own rates
  • A "where to focus now" list instead of an inbox to dig through
  • Client invoices generated straight from approved work
03

Driver management

Compliance and documents handled automatically, not chased.

  • Licence, right-to-work, DBS and insurance stored against the driver
  • Contracts sent, e-signed and filed — no printer involved
  • One record that follows the driver from application onward
04

Payroll

Timesheets become pay, automatically.

  • Weekly timesheets by driver and depot
  • Self-billing invoices raised for every driver, automatically
  • Payment run for the whole fleet — one click

One button runs invoicing and payroll

Approve the week's timesheets, press Process Timesheets, and every client invoice goes out alongside every driver's self-billing invoice — created at the same time, nothing built by hand.

Operations · Week 23 4 clients · 24 drivers
Timesheets approved24
Client invoices ready4
Driver invoices ready24
Process Timesheets Creates the client invoice and every driver's self-billing invoice, together — every invoice references straight back to the timesheet it came from.

The driver journey, start to finish

Five steps, and the driver only ever has to follow a link.

Apply

Name, mobile and email — nothing more to start.

Complete

A link finishes the full application at their own pace.

Verify

Documents come in and get stored against their record.

Sign

The contract goes out, and comes back signed the same way.

Get paid

Route ready, timesheets logged, invoiced and paid weekly.

Your brand, your drivers, your data

Vandello can run as your own branded instance — your name on the login screen, your own database, nothing shared with anyone else on the platform.

  • A separate, dedicated database for your operation
  • Your own branding on every driver-facing screen
  • Staff logins with access levels you control
  • Your depots, clients and rates — entered by your team

Set up is guided end to end: we gather your company, billing and branding details once, and your instance is ready to onboard drivers.

Talk to us about your fleet

Priced to what you actually save

A weekly licence fee scaled to how many drivers you onboard a month — well under what the admin time alone would cost you.

UP TO 50 / MONTH

Starter

  • Full onboarding & compliance pipeline
  • Document storage & e-signed contracts
  • Timesheets, invoicing & driver pay — one click
Get a quote
51–100 / MONTH

Growth

  • Everything in Starter
  • Multiple depots & client accounts
  • Priority support
Get a quote
101+ / MONTH

Scale

  • Everything in Growth
  • Your own branded instance
  • Dedicated onboarding support
Get a quote

See the complete system in one walkthrough

Recruitment, CRM, driver management and payroll, running as one platform — with up to 75% less admin time behind it.